HCA 542: Health Care Database Design and Management

HCA 542: Health Care Database Design and Management
Project II
Your task
After your work on the hospital admission database, Panther Memorial was impressed enough to
engage you to design & build a claims database for a small dental practice it happens to have. Now you
will add a data entry form and a report to the database.
1) A Microsoft Access database that contains your implementation of the data entry form and
a. The data entry form should be saved as Claim Form and the report as Fees per Patient.
Starter Database
When starting your project, download the Project II Starter Database from D2L and then add your
forms, test data, queries, and reports to this database.
Group work
It is acceptable to form into groups of four or less to complete the project. Only one of the students will
submit the project. Post your group membership in the discussion boards by the date on listed on the
class schedule.
Submit your assignment to the D2L dropbox by 11:55 on the date listed on the class schedule.
The deliverable will be submitted via the D2L dropbox. It is your responsibility to correctly submit the
entire project on time in D2L. To ensure that your items are correctly uploaded, reopen your files from
the D2L dropbox to test it. Note that your grace day CANNOT be used for the project.
Note that checking your submission is especially important with an Access database to ensure that you
uploaded the actual database file (*.aacdb) file and not the security file (*.laccdb).
This project is worth 100 points.
Data entry form (57 points total)
10 pts Fields and Labels
2 pts Form Title
5 pts Aesthetics
5 pts Ability to successfully enter a complete record
15 pts Dropdowns (5 x 3 pts each)
8 pts Sub-forms (2 x 4 pts each)
2 pts Navigation Button
10 pts Test data
Report (43 points total)
10 pts Fields and Labels
2 pts Report Title
6 pts Aesthetics
4 pts Alternate Row Highlighting
5 pts Total Field
10 pts Bar Chart
6 pts Date and Time and Page Numbers
Data Entry Form
Panther Memorial has requested that you make a data entry form that enables the data entry of a claim
with the following requirements:
1. Create a data entry form with an appropriate title. Use the Claim table as the record source.
a. Include field numbers: 1, 2, 38-47 (which are in the Claim table).
b. Information related to the subscriber and missing teeth are out of scope.
2. The patient, billing dentist, and treating dentist will be selected via a dropdown on the form.
3. Permit the data entry of services that appear on the claim via a subform. Include all fields from
the service table in your subform, but do not worry about the including anything from the
service tooth table.
4. Within the services subform, make the procedure a dropdown.
5. Build a subform that enables the entry of the diagnoses for the claim via a dropdown and the
selection of the primary diagnosis.
6. Add a close command button to your data entry form.
7. Make sure that your fields are in a logical order, that you align fields, and that form has a
professional feel to it.
8. Add 5 rows of test data to the following tables: Patient, Dentist, Diagnosis, & Procedure. This
data will be used to test your dropdowns.
9. For each patient, add at least 3 claims (15 claims total). Each claim will need to have 1 or more
diagnoses and 1-5 rows of related service data.
Panther memorial has requested a report that shows the total amount of fees in the database per
patient. Produce a report that has the following characteristics:
1. First, create a query that contains the data you wish to display. Then base your report off of that
query (set the query as the record source).
2. The detail section simply lists each patient their individual total amount of fees.
3. A grand total will be calculated in the footer representing the total amount of fees recorded in
the database.
4. A bar chart in the report footer that shows each patient and a bar representing their total
amount of fees.
5. Don’t forget any required report elements like the date/time, page numbers, title, and alternate
row highlighting.